Website privacy & Data

Website privacy & Data

Privacy and Data Policy – In Education Limited trading as Staff My Team

This is the privacy Policy of In Education Limited trading as Staff My Team. In this document, “we”, “our”, or “us” refer to In Education Limited trading as Staff My Team.

We are company number 2209022 registered in New Zealand.

Our registered office is at 4A Chateau Drive, Burnside, Christchurch, 8053, New Zealand.

This privacy policy aims to inform you about how we collect and handle any information that we collect from you, or that you provide to us. It covers both information that could identify you (“personal information”) and information that could not.

We are extremely concerned to protect your privacy and confidentiality. We understand that all users of our website and APP are quite rightly concerned to know that their data will not be used for any purpose unintended by them, and will not accidentally fall into the hands of a third party. Our policy is both specific and strict. It complies with New Zealand law and with the laws of all jurisdictions of which we are aware. If you think our policy falls short of your expectations or that we are failing to abide by our policy, do please tell us.

We regret that if there are one or more points below with which you are not happy, your only recourse is to leave our website immediately. By using our website, you agree to the terms of this privacy policy, if you do not agree to the terms of this privacy policy, please do not provide us with personal information.

Except as set out below, we do not share, or sell, or disclose to a third party, any personally identifiable information collected at our website.

Here is a list of the information we collect from you, either through our website or because you give it to us in some other way, and why it is necessary to collect it:

  • Business and personal information

In order to use or purchase our services, a user must provide us with certain contact, billing and personal details including basic identification and contact information, such as your name and contact details, address, phone number, email address, industry specific information and company information. This also includes all information given to us in the course of your business and ours, such as information you give us in your capacity as our client/employee. We undertake to preserve the confidentiality of the information and of the terms of our relationship. It is not used for any other purpose. We expect you to reciprocate this policy.

Users may also provide us with information when they:

  • Purchase our services:
  • Register with us;
  • Create and verify user account and logins;
  • Send correspondence to us, including job listings or applications;
  • Register for events promoted or hosted by us;
  • Participate in surveys, promotions or competitions we organise or promote;
  • Interact with us on our Facebook page;
  • Contact our office or support team

This information is used:

  1. to provide you with the services which you request;
  2. for verifying your identity for security purposes;
  3. for marketing our services and products;
  4. information which does not identify any individual may be used in a general way by us or third parties, to provide class information, for example relating to demographics or usage of a particular page or service.
  5. In Education Limited provides a mobile application (Staff My Team) to assist with recruitment of teachers by early childhood centres, which includes services supplied by third party providers (together, “our services”). We collect personal information in order to be able provide and improve our services. By using our services, accessing our website or providing personal information to us, Users consent to our collection, storage, use and disclosure of personal information (including sensitive information provided) in accordance with this Privacy and Data Policy. 

We keep information, which forms part of our business record for a minimum of seven years. That is because we may need it in some way to support a claim or defence in court. That is also the period within which our tax collecting authorities may demand to know it.

Users can always choose not to provide us with Personal Information; however, this may mean that we are unable to supply our services effectively, or at all.

  • Information We Collect from Use of Our Service

We may automatically collect information (which may include Personal Information) when Users interact with or use our services by visiting our website or communicating with us. This information may include:

  • System information: We may collect information about User system(s) including, but not limited to, the User operating system, applications, IP address, and where applicable, host ID, and other User system environment information.
  • Usage information: We collect information about how Users and their system environment interact with our services. Information that may be collected includes:
    • Information relating to the features Users use;
    • The performance of the services and any problems experienced by Users;
    • The pages that Users visit on our website;
    • Website content accessed by Users;
    • Length of the Users’ stay on a specific page; and
    • Browser information
  • Location: When Users use our services (including our website and mobile application), we may collect and process information about the User’s location. We use various technologies to determine location, including IP addresses and web analytics.
  • Device information: When Users use some of our services, we may receive information about the User’s device, such as the hardware model, operating system version, unique device identifier and mobile network information (including phone number).
  • Cookies are small text files that are placed on your computer’s hard drive through your web browser when you visit any website. They are widely used to make websites work, or work more efficiently, as well as to provide information to the owners of the website.

Like all other users of cookies, we may request the return of information from your computer when your browser requests a web page from our server. Cookies enable our web server to identify you to us, and to track your actions and the pages you visit while you use our website. The cookies we use may last for a single visit to our website (they are deleted from your computer when you close your browser), or may remain on your computer until you delete them or until a defined period of time has passed.

Although your browser software enables you to disable cookies, we recommend that you allow the use of cookies in order to take advantage of the features of our website that rely on their use. If you prevent their use, you will not be able to use all the functionality of our website. Here are the ways we use cookies:

  • to record whether you have accepted the use of cookies on our website. This is solely to comply with the law. If you have chosen not to accept cookies, we will not use cookies for your visit, but unfortunately, our website will also not work well for you.
  • to allow essential parts of our website to operate for you.
  • to operate our content management system.
  • to operate the online notification form – the form that you use to contact us for any reason. This cookie is set on your arrival at our website and deleted when you close your browser.
  • to enhance security on our contact form. It is set for use only through the contact form. This cookie is deleted when you close your browser.
  • to collect information about how visitors use our website. We use the information to improve your experience of our website and enable us to increase usage. This cookie collects information in an anonymous form, including the number of visitors to the website, where visitors have come to the website from, and the pages they visited.
  • to record that a user has viewed a webcast. It collects information in an anonymous form. This cookie expires when you close your browser.
  • to store your personal information so that you do not have to provide it afresh when you visit the website next time. This cookie will last for 90 days.
  • to enable you to watch videos we have placed on YouTube. YouTube will not store personally identifiable cookie information when you use YouTube’s privacy-enhanced mode.
  • Interest-based advertising (IBA): IBA allows us to deliver targeted advertising to Users of our services. IBA works by showing you advertisements that are based on the type of content you access or read. For example, as you browse our services, one of the cookies placed on your device will be an advertising cookie so we can better understand what sort of pages or content you are interested in. The information collected about Users’ devices enable us to group Users with other devices that have shown similar interests. We can then display advertising to categories of Users that is based on common interests. For example, we display advertising to categories of Users on Facebook that are based on common interests using Facebook’s Lookalike Audiences. Check out Facebook’s privacy policy to learn more about protecting your privacy: https://www.facebook.com/about/privacy/. You can also deactivate the custom audiences remarketing feature in the Ads Settings section  at https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen.
  • Analytics and advertising: Our website may use the following analytics and advertising services to assist our marketing and promotional activities:
  • Google Analytics: For the purpose of customizing and continually optimizing our website, we may use Google Analytics, a web analytics service provided by Google Inc. (“Google”), including Google Analytics Demographics and Interest reporting. In this service, pseudonymised usage profiles are created and cookies are used to generate information about your use of this website such as browser type / version, operating system, referrer URL (the previously visited page), IP address for your computer or device, date, time and any demographic and interests information available in the cookie such as your age and gender, along with your interests expressed through your online behaviour and purchases. This information is transmitted to a Google server in the US and stored there. The information is used to evaluate the use of our website, to compile reports on website activity and to provide other services related to website activity and internet usage for the purposes of market research and our website design. For example, this information is used to remarket to you using Google Display Network and/or Google Marketing Platform which displays In Education t/a Staff My Team Education advertising for you when you later visit other websites. This information may also be transferred to third parties if required by law or if third parties process this data. Under no circumstances will your IP address be merged with any other data provided by Google. The IP addresses are anonymized. You can prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing a browser add-on ( https: //tools.google.com/dlpage/gaoptout?hl=en ). For more information about privacy related to Google Analytics, see the Google Analytics information at https://support.google.com/analytics/answer/6004245?hl=en ).
  • Facebook Pixel: Our website measures conversions using visitor action pixels from Facebook, Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA (“Facebook”). These allow the behaviour of site visitors to be tracked after they click on a Facebook ad to reach the provider’s website. This allows an analysis of the effectiveness of Facebook advertisements for statistical and market research purposes and their future optimization. The data collected is anonymous to us as operators of our website and we cannot use it to draw any conclusions about our Users’ identities. However, the data is stored and processed by Facebook, which may make a connection to your Facebook profile and which may use the data for its own advertising purposes, as stipulated in the Facebook privacy policy. This will allow Facebook to display ads both on Facebook and on third-party sites. We have no control over how this data is used. Check out Facebook’s privacy policy to learn more about protecting your privacy: https://www.facebook.com/about/privacy/. You can also deactivate the custom audiences remarketing feature in the Ads Settings section at https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen.You will first need to log into Facebook. If you do not have a Facebook account, you can opt out of usage-based advertising from Facebook on the website of the European Interactive Digital Advertising Alliance: http://www.youronlinechoices.com/de/praferenzmanagement/.
  • Social Media Plug-ins: Our website has built in social media plug-ins from the social networks Facebook, YouTube and LinkedIn to make our company better known, and personalise usage.
  • Facebook: On our website, social media plugins from Facebook are used. If you visit a page of our website that contains a Facebook plugin, your browser establishes a direct connection to the Facebook servers. The content of the plugin is transmitted by Facebook directly to your browser. By integrating the plugins, Facebook receives the information that your browser has accessed the corresponding page of our website, even if you do not have a Facebook account or are currently not logged in to Facebook. This information (including your IP address) is transmitted from your browser directly to a Facebook server in the US and stored there. If you are logged in to Facebook, Facebook can assign the visit to our website directly to your Facebook account. If you interact with the plugins, for example by pressing the “LIKE” or “SHARE” button, the corresponding information is also transmitted directly to a Facebook server and stored there. The information will also be posted on Facebook and displayed to your Facebook friends. Facebook may use this information for the purpose of advertising, market research and tailoring Facebook pages. For this purpose, Facebook uses user, interest and relationship profiles (for example, to evaluate your use of our website with regard to the advertisements displayed on Facebook, to inform other Facebook users about your activities on our website and to further inform you about the use of related services). If you do not want Facebook to assign the data collected via our website to your Facebook account, you must log out of Facebook before visiting our website. The purpose and scope of the data collection and the further processing and use of the data by Facebook, as well as your related rights and settings options for the protection of your privacy, please refer to the privacy policy of Facebook at https://www.facebook.com/about/privacy/.
  • Youtube: If you visit a page of our website that contains a Youtube plugin, your browser connects directly to the servers of Youtube. The content of the plugin is transmitted from Youtube directly to your browser and integrated into the page. Through this integration Youtube receives the information that your browser has accessed the corresponding page of our website, even if you do not have a Youtube profile or are currently not logged in to Youtube. This information (including your IP address) is transmitted by your browser directly to a server of Youtube and stored there. If you are logged in to Youtube, Youtube can directly assign your visit to our website to your Youtube account. If you interact with the plugins, for example by pressing the “Youtube” button, this information will also be transmitted directly to a Youtube server in the USA and stored there. If you do not want Youtube to directly assign the data collected via our website to your Youtube account, you must log out of Youtube before visiting our website. For more information, see Youtube’s privacy policy at https://policies.google.com/privacy/en.
  • Other Third Party Service Providers: We may use other third party service providers to assist our communications, surveys and other interactions with Users.

For example, we use:

  • Microsoft Outlook to send surveys and promotions to In Education/Staff My Team employees. Outlook may collect Personal Information, such as distribution lists which contain email addresses, and other information relating to those email addresses. For further information about the type of Personal Information Microsoft collects, refer to Microsoft’s Privacy Policy at https://privacy.microsoft.com/en-us/PrivacyStatement. Microsoft is based in Australia and the data will be transmitted to and stored by Microsoft on servers located outside New Zealand.
  • Google Accounts to store and sync contact details of Users. For further information about the type of Personal Information Google collects, refer to Google’s Privacy Policy at https://policies.google.com/privacy.
  • Consent to Disclosure/Collection: By using our website, mobile application or other services, or otherwise interacting with us, you:
    • Acknowledge that, for information transmitted to Google (through use of Google Analytics, AdWords, cookies or similar technology), the other analytics, advertising and social media plug-ins identified above, and the other third party service providers described above, those third parties may not be required to protect the information in a way that, overall, provides comparable safeguards to those in the Privacy Act 2020; and
    • Authorise the disclosure of your information to those third parties, or collection of your information by those third parties.
  • Information We Collect from Third Parties

We work closely with third parties (for example, our service providers) in order to be able to develop and supply our services, and provide them to Users.

We may receive the same kinds of information described in (1) and (2) above from third parties.

Personal Information Received from Users about Others

When using our services, Users may disclose, and we may collect, Personal Information about someone else. For example, data supplied by Users may contain Personal Information relating to the customers, or employees of Users.

Before disclosing Personal Information to us about someone else, Users must ensure that they have obtained sufficient consent to disclose that information to us, and that, without taking any further steps required by applicable data protection or privacy laws, we may collect, use, transfer and disclose such information for the purposes described in this Policy.

Users shall remain responsible for all Personal Information collected and processed by the User, and for compliance with applicable privacy and data protection laws.

 

  •  How we use personal information

We collect and use Personal Information in order to be able to provide and improve our services.

We also use Personal Information to:

  • Communicate, interact and build our relationship with Users, including to better understand Users’ needs and interests, and ensure a quality experience for Users;
  • Monitor, develop or optimise the performance of our services, including to conduct internal research;
  • Protect and enhance the safety and security of our services and Users;
  • Provide information and technical support;
  • Carry out billing and licence administration;
  • Market and make recommendations on our services;
  • Allow our third party providers to provide their services and support to Users;
  • Conduct, manage, develop and protect our business;
  • Enforce our terms and conditions of service and other agreements;
  • Comply with laws and regulations in applicable jurisdictions;
  • Verify Users’ identities and prevent fraud or other unauthorised or illegal activity; and
  • Enable third parties to provide services to us.

For these purposes we may receive, use, store, share, send, combine, transform, reformat, encrypt, mask, organise, geomap, update and delete personal information (and undertake any further processing activities expressed or implied in this Policy). The Personal Information that we collect will not be further processed in ways that are incompatible with the initial purposes for which the data was collected.

 

  • Who we share information with

We share information, including Personal Information, as necessary to provide Users the service requested or authorised. For example, we may share information with:

  • Banks and other entities which process payment transactions when a payment is made;
  • Our third party providers to provide services to the User, to communicate with Users (for example, information shared with communication service providers), to provide Users with information on the performance of our services or the services supplied by our third party providers or, to provide Users with remote access or to provide notifications;
  • Our service providers or suppliers acting and working on our behalf. For example, companies we have hired to assist in protecting and securing our systems and services may need access to Personal Information to provide those services, or may obtain. In such cases, we will require these entities to abide by our data privacy and security requirements, and restrict use of any Personal Information received from us;
  • The New Zealand Qualifications Authority (NZQA) to provide evidence for Early Childhood Education (ECE) qualifications; Other third parties, when we have a good faith belief that doing so is necessary to:
    • (1) Comply with any applicable law, regulation, legal process or enforceable governmental request. For example, to comply with:
      • (i) Education Review Office audits; or
    • (2) New Zealand Police vetting requirements under both the Children’s Act 2014 and the Education and Training Act 2020. Protect our Users;
    • (3) Operate and maintain the security of our services, including to prevent or stop an attack on our computer systems or networks;
    • (4) Detect, prevent or otherwise address fraud;
    • (5) Protect our rights and property, including enforcing our terms and conditions of service and other agreements; or
  • A purchaser, as part of a corporate transaction such as an acquisition, merger or sale of assets.

From time to time we may use third-party data processors to provide elements of services for us. We will have contracts in place with all of our data processors, to prevent them from doing anything with Users’ Personal Information unless we or the User has instructed them to do so. Unless the User agrees otherwise, our data processors will:

  • Not share Users’ Personal Information with any organisation apart from us; and
  • Hold Users’ Personal Information securely and retain it for the period we instruct.

We require that our service providers and suppliers (data processors) agree to keep all User information we share with them confidential. While we provide these third parties with no more information than is necessary to perform the function for which we engaged them, Users should be aware that any information provided by the User to these third parties independently/directly is subject to the third parties’ respective privacy policies and practices.

 

We may also share or use non-Personal Information (i.e. information that is related to a Person but does not personally identify that individual, such as aggregated, anonymised or de-identified data) publicly or with third parties, such as our third party suppliers. For example, we may share or use information publicly to show trends about the general use of our services. This data or information will in no way identify Users or any other individual.

 

  • STEPS TAKEN TO PROTECT PERSONAL INFORMATION

Protecting the security of User Personal Information is of the utmost importance to In Education Limited trading as Staff My Team. We maintain a variety of safeguards and procedures in order to protect Personal Information from unauthorised access, use, interference, modification or disclosure.

For example, we store Personal Information on computer systems that have password-controlled access. Users’ Personal Information will only be accessed by people at In Education Limited trading as Staff My Team who need to use the information for the purposes discussed above.

Some of our services do require use of the internet, and the internet is not itself a secure environment. We therefore cannot give an absolute assurance or guarantee that User information will be secure at all times. Transmission of information over the internet or third-party networks is at the User’s own risk. We will notify Users at the first reasonable opportunity if we discover or are advised of a material security breach which has resulted in unauthorised access, disclosure or loss of User Personal Information.

To help maintain the security of information, Users agree to keep their passwords and account details private and confidential.

  • USERS’ DATA PROTECTION RIGHTS

Under data protection and privacy laws, Users have rights regarding the Personal Information that we hold/collect. The rights available to Users depend on our reason for processing Users’ Personal information. These rights include:

 

  • Right of access: Users have the right to ask us for copies of their Personal Information. This right always applies.
  • Right to correction: Users have the right to ask us to update or correct information they think is inaccurate. Users also have the right to ask us to complete information that the User thinks is incomplete. Users are responsible for ensuring that Personal Information provided to us is accurate, complete and up-to-date. We will take reasonable steps to ensure that any further Personal Information that we collect (i.e. information obtained from other sources) is accurate, up-to-date, complete and not misleading.
  • Right to erasure: Users have the right to ask us to erase their Personal Information in certain circumstances.
  • Right to restriction of processing: Users have the right to ask us to restrict or cease the processing of their information in certain circumstances. This may (depending upon the circumstances) include the collection of Personal Information from third parties, collection of sensitive information, disclosure of Personal Information to third parties, transfer of Personal Information overseas, or processing of Personal Information in a particular way, or for a particular purpose, including direct marketing.
  • Right to data portability: This only applies to information Users have given us. Users have the right to ask that we transfer the information Users have given us from one organisation to another, or give it to the User. This right only applies if we are processing information based on Users’ consent, or under (or in talks about entering into) a contract and the processing is automated.

You have rights of access to and correction of personal information that In Education Limited trading as Staff My Team holds about you. To access, correct or change your personal information, contact our privacy officer by emailing staffmyteaminfo@xtra.co.nz You can choose to opt out of receiving any marketing emails from In Education Limited t/a Staff My Team at any time by clicking on the “unsubscribe’ button at the bottom of the email.

 

  • COMMUNICATIONS

We are committed to full compliance with the Unsolicited Electronic Messages Act 2007.

By subscribing to email communications, or otherwise providing an email address, Users consent to receiving emails which promote and market our services, or the services of others, from time to time.

Users can unsubscribe from our email communications at any time by clicking the “Unsubscribe” link in any promotional or marketing email, or by emailing staffmyteamnz@xtra.co.nz , and include the words ‘Attention: The Privacy Officer’.

Once a User has unsubscribed from the email communications, the User will be removed from the corresponding email/distribution list as soon as is reasonably practicable.

 

  1. INTERNATIONAL DATA TRANSFERS

When we disclose, use or store data, it may be transferred to, and processed in, countries other than New Zealand. In those countries, there may be differences with New Zealand’s privacy laws.

For example:

  • Microsoft: We use Office 365, a suite of cloud-based office software services and Power Platform, a group of business intelligence, app development, and app connectivity software applications, provided by Microsoft Inc., within our business. Office 365 and Power Platform currently process and store New Zealand User data in data centres in New South Wales and Victoria, Australia. For more information on Microsoft’s protection and privacy, see Microsoft’s Privacy Policy at https://privacy.microsoft.com/en-us/PrivacyStatement.
  • Google Cloud Platform: We may use third-party database and storage providers. We currently store data on the Google Cloud Platform, a cloud service provided by Google Inc. For more information on the privacy practices of Google Cloud, please visit the Google Cloud Privacy web page at https://cloud.google.com/security/privacy/. This data is currently stored on servers located in Australia.
  • MYOB: For accounting functions, we use MYOB: MYOB is a cloud-based accounting service provided by MYOB and related companies. MYOB processes and stores New Zealand User data in the United States. For more information on MYOB data protection and privacy policy https://www.myob.com/nz/legal/privacy-policy. 

This means that Users’ Personal Information may be transferred outside of New Zealand. However, where we disclose Personal Information to a third party in another country, we place or obtain safeguards to ensure Users’ Personal Information is protected (except as expressly disclosed in this Policy). Where Users’ Personal Information is transferred outside New Zealand, it will (except as expressly disclosed in this Policy) only be transferred to:

  • Countries that have been identified as being subject to privacy laws that, overall, provide comparable safeguards to those under privacy laws in New Zealand); or
  • A foreign Person or entity where we have transfer mechanisms in place to protect Users’ Personal Information; or
  • A foreign Person or entity that we believe on reasonable grounds is subject to the Privacy Act 2020 (NZ), or is a participant in a prescribed Binding Scheme, or is subject to privacy laws of a Prescribed Country; or
  • A recipient that has agreed to data protection and privacy commitments that, overall, provide comparable safeguards to those under privacy laws in New Zealand.

For further information, please contact us using the details set out in the contact section below.

10.  Website usage information

We may use software embedded in our website (such as JavaScript) to collect information about pages you view and how you have reached them, what you do when you visit a page, the length of time you remain on the page, and how we perform in providing content to you. 

11.Third party advertising

Third parties may advertise on our website. In doing so, those parties, their agents or other companies working for them may use technology that automatically collects your IP address when they send an advertisement that appears on our website to your browser. They may also use other technology such as cookies or JavaScript to personalise the content of, and to measure the performance of their adverts. We do not have control over these technologies or the data that these parties obtain. Accordingly, this privacy notice does not cover the information practices of these third parties. 

Disclosure of Personal Information by Users to third party service providers is at the User’s own risk, and we encourage Users to read the privacy policies applicable to these third-party services. We are not responsible for the security or privacy of any information collected by these third-parties.

12.Information we obtain from third parties

Although we do not disclose your personal information to any third party (except as set out in this policy), we do receive data which is indirectly made up from your personal information, from software services such as Google Analytics and others. No such information is identifiable to you.

13.Sending a message to our support system

When you send a message, we collect the data you have given to us in that message in order to obtain confirmation that you are entitled to receive the information and to provide to you the information you need. We record your request and our reply in order to increase the efficiency of our business / organisation. We do not keep any personally identifiable information associated with your message, such as your name or email address.

14.Complaining

When we receive a complaint, we record all the information you have given to us. We use that information to resolve your complaint. If your complaint reasonably requires us to contact some other person, we may decide to give to that other person some of the information contained in your complaint. We do this as infrequently as possible, but it is a matter for our sole discretion as to whether we do give information, and if we do, what that information is.

We may also compile statistics showing information obtained from this source to assess the level of service we provide, but not in a way that could identify you or any other person.

15.Job application and employment

If you send us information in connection with a job application, we may keep it for up to three years in case we decide to contact you at a later date.

If we employ you, we collect information about you and your work from time to time throughout the period of your employment. This information will be used only for purposes directly relevant to your employment. After your employment has ended, we will keep your file for seven years before destroying or deleting it.

16.Re-marketing

We may use re-marketing from time to time. This involves Google or some other supplier placing a tag or marker on our website in order to be able to serve to you an advert for our products / services when you visit some other website.

17.Affiliate information

This is information given to us by you in your capacity as an affiliate of us or a customer or client of ours. Such information is retained for business use only. We undertake to preserve the confidentiality of the information and of the terms of our relationship. It is not used for any other purpose. We expect any affiliate to agree to reciprocate this policy. As an exception to this, we have the right to disclose your first name and URL of your affiliate connection to other affiliates and to any other person or organisation, on and off the website. The reason is solely to enable us to mention winners and others whose performance as an affiliate is in some way outstanding.

18.Use of the website by children

We do not market to children, nor do we sell products or services for purchase by children. We do sell products and services for end use by children, but for purchase by adults. If you are under 18, you may use our website only with consent from a parent or guardian.

19.Disclosure to Government and their agencies

We are subject to the law like everyone else. We may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.

20.Compliance with the law

This privacy policy has been compiled so as to comply with the law of every jurisdiction in which we aim to do business. If you think it fails to satisfy the law of your country, we would like to hear from you, but ultimately it is your choice as to whether you wish to use our website.

21.Review or update personally identifiable information

At any time you may review or update the personally identifiable information that we hold about you, by contacting us at the address below. To better safeguard your information, we will also take reasonable steps to verify your identity before granting access or making corrections to your information.

Users are responsible for ensuring that Personal Information provided to us is accurate, complete and up-to-date. This includes personal or sensitive information contained in their User content. We will also take reasonable steps to ensure that any Personal Information that we collect (i.e. information obtained from other sources) is accurate, up-to-date, complete and not misleading.

We endeavour to provide Users with reasonable access to Personal Information we hold about Users, and Users may request that we update, correct or delete any Personal Information that is inaccurate or inappropriate for the purposes for which it was collected.

Requests for access to, or the correction of, Personal Information should be emailed to staffmyteamnz@xtra.co.nz , and include the words ‘Attention: The Privacy Officer’.

We will process requests as soon as reasonably practicable, provided we are not otherwise prevented from doing so by law. If we are unable to meet a User’s request, we will explain the reasons why when we respond to the User’s request. For example, the information may not be readily retrievable and it may not be reasonable or practicable for us to process the request in the manner requested.

22.Removal of your information

If you wish us to remove personally identifiable information from our website, you may contact us at staffmyteamnz@xtra.co.nz. To better safeguard your information, we will also take reasonable steps to verify your identity before granting access or making corrections to your information. The period of time for which we hold Personal Information that we have collected varies according to what the Personal Information is used or required for, and whether we have an ongoing need to retain it (for example, to provide Users with a service they have requested or to comply with applicable legal requirements such as financial record-keeping legislation).

Unless there is a legal requirement or justification for us to keep the Personal Information, we will retain it for no longer than is necessary:

  • To provide the services requested by the User;
  • As part of our usual business record-keeping practices;
  • To fulfil the purpose(s) for which the Personal Information was originally collected;
  • To fulfil the purpose(s) for which the Personal Information was originally collected;
  • In accordance with our internal retention policies and practices; or
  • For any other purpose(s) authorised by the User.

Once Personal Information is no longer required, the Personal Information will be deleted, securely destroyed or anonymised.

23.Data may be “processed” outside New Zealand

Our website is hosted in New Zealand. We also use outsourced services in countries outside New Zealand from time to time in other aspects of our business. Accordingly, data obtained within the New Zealand may be “processed” outside New Zealand and data obtained in any other country may be processed within or outside that country.

24.How to contact us

 Please contact us if you have any questions or complaints about this Privacy and Data Policy.

Users may write to In Education Limited trading as Staff My Team’s Privacy Officer by email, including any supporting documentation, at staffmyteamnz@xtra.co.nz , and include the words ‘Attention: The Privacy Officer’.

 Alternatively, you can write to us at:

In Education Limited
Attention: Privacy Officer
4A Chateau Drive, Burnisde

Christchurch, 3053

New Zealand

We will endeavour to respond within 30 days.

25.Application of this Privacy and Data Policy

Our Privacy and Data Policy applies to all of the services offered by us. Our Privacy and Data Policy does not cover the information practices of other companies and organisations (such as our third party service providers) that supply, contract and advertise using our website.

26.Changes to this Privacy and Data Policy

We keep this Policy under regular review to make sure it is up to date and accurate. We also reserve the right to change this Policy from time to time, as our practices evolve to meet new requirements, standards, technologies and customer feedback. We will post any privacy policy changes on our website (https://staffmyteam.co.nz/) and will update the “last updated” date at the top of this Policy. Continued use of our services by Users will be deemed acceptance of any amended Policy.

We recommend that Users regularly review this Policy to learn how we protect Personal Information.

Explanatory Notes

In this Policy, unless the context requires otherwise:

Person: means and includes any natural person, company, corporation, firm, partnership, joint venture, society, organisation or other group or association of Persons (whether incorporated or not), trust, state or agency of state, statutory or regulatory body, local authority, government or governmental or semi-governmental body or agency (in each case whether or not having separate legal personality);

Personal Information: means information about an identifiable individual and includes, without limitation, names, addresses, phone numbers, email addresses and IP addresses;

User(s) means all Persons accessing our website and/or using our services (including any part of the services), including Persons that load and/or manage content on our website or our mobile application, or that receive or subscribe for any other paid services, and/or any Persons providing Personal Information to us;

User account means any User’s account with us;

we, us, our, In Education Limited, Staff My Team means In Education Limited.

 If you have any question regarding the privacy policy, please contact us through the contact page on www.staffmyteam.co.nz .